ESI Registration: Everything You Need to Know

Employee State Insurance (ESI) Registration is mandatory for organizations with a certain number of employees to provide health and social security benefits. Administered by the Employee State Insurance Corporation (ESIC), this scheme safeguards employees against health and financial risks arising from sickness, maternity, disability, and work-related injuries.

Who Needs to Register for ESI?

  1. Employers:

    • Mandatory for establishments employing 10 or more employees (in some states, 20 or more).
    • Applicable to factories, shops, hotels, restaurants, educational institutions, and more.

  2. Employees:

    • Employees earning a monthly salary of ₹21,000 or less (₹25,000 for persons with disabilities) are eligible for ESI coverage.

Benefits of ESI Registration

  1. Medical Coverage:
    Comprehensive medical care for employees and their dependents, including hospitalization.

  2. Sickness Benefits:
    Wage compensation for certified illness periods up to 91 days.

  3. Maternity Benefits:
    Paid leave for female employees during pregnancy or adoption.

  4. Disability Coverage:
    Financial assistance for temporary or permanent disability due to workplace injuries.

  5. Dependent Benefits:
    Monthly pension for dependents of a deceased employee.

  6. Unemployment Allowance:
    Benefits under the Rajiv Gandhi Shramik Kalyan Yojana for involuntary job loss.

Documents Required for ESI Registration

For Employers:

  • Business registration certificate (under Companies/Factories/Partnership Act).
  • PAN card and address proof of the business.
  • Bank account details.
  • GST Registration (if applicable).
  • List of employees with salary details.
  • Aadhaar and PAN cards of directors/partners/proprietors.

For Employees:

  • Aadhaar and PAN card.
  • Recent passport-sized photograph.
  • Family details for dependent coverage.
  • Bank account details.

Steps to Register for ESI

For Employers:

  1. Visit the ESIC Portal:
    Go to the official ESIC website: www.esic.gov.in.

  2. Create Employer Account:
    Sign up and generate a unique user ID and password for the business.

  3. Fill Employer Registration Form (Form-1):
    Provide business details like name, address, type of organization, and employee details.

  4. Upload Required Documents:
    Upload scanned copies of documents such as registration certificates, employee records, and salary details.

  5. Receive Employer Registration Number (ERN):
    A 17-digit unique number is generated after successful registration.

  6. Distribute ESI Numbers to Employees:
    Each employee will be assigned an individual ESI number for availing benefits.

Contributions Under ESI

Contribution TypePercentage of Wages
Employer’s Contribution3.25%
Employee’s Contribution0.75%
  • Employees earning less than ₹176/day are exempted from contributing, but employers must still pay their share.

Compliance for Employers

  1. Regular Contribution Payment:

    • Contributions must be deposited by the 15th of each month.

  2. Maintain Records:

    • Salary and attendance registers, contribution details, and employee records should be updated regularly.

  3. File ESI Returns:

    • File semi-annual returns (April-September and October-March) with accurate details.

Why Choose AK Mehta & Associates for ESI Registration?

At AK Mehta & Associates, we provide:

  • End-to-End ESI Registration Services: Hassle-free setup for your organization.
  • Documentation Support: Assistance with preparing and uploading required documents.
  • Compliance Management: Timely filing of contributions and returns to ensure legal compliance.
  • Expert Guidance: Dedicated advisors for resolving ESI-related queries.

Contact Us Today

Simplify your ESI registration process with AK Mehta & Associates. Get in touch to ensure seamless compliance and unlock the full benefits of the ESI scheme!

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